📘 14th World Chambers Congress

Chapter 1: Data Agreement and Budget Overview

🔹 Data Agreement and Cost Overview

• Aimee Welsh requested an update to the data agreement to ensure adequate protections are in place for data sharing.
• Bastien Dumont agreed to review the previous contract, provide initial agreements and invoices for Aimee’s budget planning, and confirm that no additional costs should be expected for this edition of the Congress.

Chapter 2: App Access and Registration Management

🔹 Access Management for the WCC App

• Discussion on restricting access to the app for past participants, with an agreement to start with a blank slate for the 14WCC.
• Aimee emphasized the need for exclusivity for current attendees.
• Bastien suggested exploring a user history system for future editions.

🔹 Registration and App Access Process

• Bastien noted email deliverability issues due to corporate spam filters.
• Aimee proposed a 72-hour delay post-registration before app access, with users being notified when their profiles are activated.

Chapter 3: Team Coordination and Responsibilities

🔹 Introduction and Support for Onsite App Coordination

• Aimee introduced Bastien to Lea, the ICC intern.
• Bastien shared he will not attend Melbourne but confirmed remote support, with his colleague Abel providing on-the-ground assistance.

Chapter 4: Participant Data and Profile Completion

🔹 Profile Data Consistency

• Bastien raised concerns about misaligned activity sector and country data.
• Aimee proposed letting users edit profiles directly in the app.
• Bastien will verify that business sector and country options match those on the registration website.

Chapter 5: Support and Documentation

🔹 FAQ Development and Onsite Management

• Agreement to develop an FAQ document for activation issues and plan a dedicated call on onsite management.
• Drafting of an activation notification email was also agreed upon.

Chapter 6: App Functionality and User Access

🔹 Profile Visibility Settings

• Bastien clarified that profiles are visible regardless of activation to foster engagement and encourage profile completion, which was approved.

Chapter 7: Content and News Strategy

🔹 Content Management and Article Publishing

• Aimee suggested removing irrelevant content categories, hiding the interest selection feature, and creating a dedicated news page to improve visibility.

Chapter 8: Push Notifications and Testing

🔹 Notification System for Sponsors and Users

• Bastien confirmed updates are being made to the notification system, including scheduling, general and sponsor-specific messages, and time zone management.
• A test welcome message will be used to avoid confusion.

Chapter 9: Event Management and Feature Streamlining

🔹 App Features and Third-Party Integrations

• Agreement to remove unused features like Q&A and QR scan.
• Tools like Mentimeter and Slido will be considered for polls and voting.
• Aimee raised integrating newsletters and reviewed the registration flow.